Glasgow-Barren County Tourist & Convention Commission Funding Request Application

Eligibility:

Any funds allocated from the GBCT&CC will be used solely to market tourism related events and projects occurring in Glasgow/Barren County, Kentucky. These must attract out of town visitors that will be staying in hotels. The organization will be strongly encouraged to work with the Glasgow-Barren County Tourism Director to use funding to market the event 50+ miles from Barren County, KY. If funding is granted, the GBCT&CC must have strong visibility as an event sponsor. No money is given up front unless applicant provides valid reasoning for needing funding preevent. Proof of weather insurance for all outside events is required with application. If the event is canceled for any reason, the funding contract is void. If follow-up report shows funds being used outside of marketing efforts, contract is void. If money was given pre-event and the event is canceled, the organization will be held legally liable for any funds received. Sponsorship requests are capped at $5,000.

*Fishing tournaments must have at least 50 registered boats to apply for funding.

Procedure:

All requests must be submitted in-person at a monthly GBCT&CC meeting. If requesting $1,000 or less, request must be presented to the commission at least 1 month prior to the event. If more than $1,000, request must be presented to the commission at least 3 months prior to the event.
If funding is granted, a letter of commitment will be given via e-mail.
Within 30 days post-event, the organization will forward a copy of the invoices supporting amounts spent using the GBCT&CC funding and the event’s final report. After verification of invoices and final report, the granted funding will be mailed via check to the organization. Failure to file this report with the GBCT&CC in the given time frame will result in forfeiture of the funding.

Final report must include:

A general summary of the event
Success metrics
Attendance data
Dates the event occurred
Description of how funds were directly used
Financial report
Copies of receipts/invoices
Proof of visibility of GBCT&CC as an event sponsor
(photos, description, etc.)

"*" indicates required fields

I. Overview

Event/Project Name*

Total amount requested*

We do not accept requests over $5,000

Have you applied for funding from the GBCT&CC before?*

(If yes, please submit a copy of your final report)

Yes

Previous final report*

Max. file size: 2 MB.

Event category*

New event to Glasgow-Barren County

Expansion of an existing event

II. Organizational Information

Agency/Organization*

Address*

City*

State

Zip*

Type of organization*

Private

Non-profit

For-profit

Federal Tax ID #*

Organization created*

Contact person*

Phone*

Email*

Is this a “stand alone” event? If not, please list all additional funding sources.

III. General Description

Overall concept, location, audience, start and end dates, schedule of events, etc.

General Description*

IV. Event Abstract

Provide a page long narrative of the project including why you chose the grant request amount and how, in detail, those funds would be spent, event key leaders, and execution plan for the project.

Event Abstract*

V. Marketing Plan

Please describe in detail how this event will be marketed including dates and objectives.

Marketing Plan*

VI. Impact Statement

How is this project going to have a positive impact on tourism in the city of Glasgow/Barren County?

Impact Statement*

VII. Metrics

How will you measure success of this event/project (number of expected attendees, number of hotel rooms booked, has lodging already been booked (if yes, then list locations) etc.)?

Metrics*

VIII. Budget

Please list the details of the income, expenses and matched funds associated with this project. Be sure to include a copy of your latest audit (for annual budgets more than $100,000) and/or a copy of your latest financial statement (for annual budgets less than $100,000.) Attach additional documents if necessary.

Budget*

The applicant, by signing below, agrees to comply fully with all of the terms, conditions, and guidelines of this funding request application.